BID-LOK Studio is an easy-to-use full featured graphical management tool that gives you the ability to manage the entire bidding process. With BID-LOK Studio you can create and maintain a comprehensive list of bidders, bid forms/documents/specifications and related bid packages.
BID-LOK Studio makes it easy to create and maintain a comprehensive list of bidders. Existing contact information can be imported from other applications, saving the time and headache of entering the data a second time.
With BID-LOK Studio you can organize all important bidding documentation in one centralized location, making the task of creating a bid package much easier and also ensuring that when the database is backed up, your important documentation is as well. BID-LOK Studio also helps you to keep your bidders informed of document changes/amendments, by providing them with real-time document change notifications, without wasting time on endless faxes.
The bid package is where it all comes together, as it offers the ability to assign the desired bidders, select appropriate documents, set the bid opening and closing dates and assign user defined instructions that will be available to help them get off to a good start. Once the bid package is configured, simply press ’send’ and all associated bidders will receive an e-mail inviting them to be a part of the bidding process. This e-mail will contain detailed instructions walking them through the initial stages of process.
The BID-LOK Vault is where all submitted bid materials are kept until the bidding process has ended. Bids which have been submitted can be viewed in real-time. Each submitted bid can contain notes assign by a bidder to help further clarify their intentions. Once the bids are ready to be opened, simply select the desired bid package and click ’retrieve bids’ to automatically export all bids from the BID-LOK database. BID-LOK Studio can automatically tabulate the bid results for a given bid package and then generate detailed summary and recap reports. BID-LOK makes it easy to share the bid results with your bidders in real-time if you desire, eliminating potential phone calls.
BID-LOK Client allows bidders to query, request, view, and submit bidding materials. With BID-LOK Client, there are no long Urls, usernames or passwords for bidders to forget, they can simply select and connect to the desired BID-LOK server.
Once connected, the BID-LOK Client gives the bidder a clear picture of what bids they are currently associated with. BID-LOK Client is comprised of four distinct sections that are designed to help organize the bidder’s tasks and make the bidding process as easy as possible:
Summary – This section displays a detailed summary of the currently selected bid package. The bidder can quickly determine the current status of the bid package and see any customer specific instructions that may be important to the bidding process. Bidders are also able to either ‘Accept’ or ‘Decline’ a bid invitation in real-time giving the customer time to find additional bidders if needed.
Documents – This section is where bidders will download, open and upload bid related documents.
Vault – This section allows the bidder to view the vault contents of the currently selected bid package. The bidder can verify that their bid was successfully submitted and what time it was logged into the system.
Compliance – This section will only be available if the bidder has been awarded the contract. In this section, the bidder will be allowed to upload compliance documentation to the BID-LOK server. These documents will be assigned to the appropriated Bid Package for later review or audit.